8.0 - Emergency Pandemic Response

-On March 10, 2020 Governor Gretchen Whitmer declared a state of emergency in response to the COVID-19 virus (COVID-19) outbreak. The ROPL Board has a responsibility to the public to provide a safe and secure environment, as well as providing the same to staff. The following changes are made to our policies, and will remain in effect until action is taken by the Library Board to restore normal policies:

8.1 Policy 3.10 - Auditorium and Meeting/Study Room Suspended

8.1.1 - Policy 3.10 is suspended. Neither study rooms nor the auditorium will be available until the Library returns to full service in Phase 6.

8.1.2 - Board members retain the ability to conduct Board business in any room.

8.2 Policy 5.10 - Circulation fines Suspended

8.2.1 - All items returned will be held from public use for a set period of time determined by the Library Director. 

8.2.2 - Policy 5.10.9 is suspended as of March 14, 2020.  No fines will be charged on items starting March 14, 2020.  Previous fines incurred on items still apply.

8.2.3 - All fines associated with an overdue item shall be removed when item is returned during the duration of policy 8.0.

8.3 Staff Emergency Response

8.3.1 - Staff are encouraged to wash their hands on a regular basis.

8.3.2 - ROPL shall provide materials to clean all workstations.  Special attention should be paid to clean and disinfect frequently touched surfaces, like doorknobs, keyboards, cell phones, and light switches.

8.3.3 - Any staff member who is displaying signs and symptoms of COVID-19 (such as fever, sore throat, or cough) should report their symptoms to their supervisor immediately and go home.

8.3.4 - Staff members unable to work due to the COVID-19 outbreak will be referred to City of Royal Oak Human Resources.

8.3.5 - Staff shall submit to a health check, as outlined by Oakland County public Health orders, either from home or immediately upon entering the building.  All results shall be recorded.

8.3.6 - Any staff member who fails the health check will not be able to work and should report to their supervisor and the City of Royal Oak Human Resources.

8.4 - Building concerns

8.4.1 - Volunteers entering the building are subject to the same health check as staff outlined above.

8.4.2 - ROPL shall post posters encouraging healthy hygiene habits in all public and staff areas.  Handwashing signs shall be posted in all restrooms.

8.4.3 - Staff shall develop a plan to wipe down all hard surfaces.

8.4.4 - Six computer terminals in the upstairs computer lab will be available for use when the Library is open to the public, for half hour reservations made in advance or as available. Computer terminals shall be disinfected between users. Computer terminals are available for use by all patrons without age restrictions.

8.4.5 - All in-person programming, including off site programs, is suspended.

8.5 - Library Director Empowerment

8.5.1 - The Library Director is empowered to make temporary, relevant policy adjustments in the interest of public health and safety.

8.5.2 - Any policy changes must be communicated to the board immediately.

8.6 - Milestones for Operations

8.6.1 - The document “ROPL Complete Reopening Plan” outlines the ROPL plan for reopening and outlines services that will be available in the phases that are outlined.

8.6.2 - Phase advancement shall take into account on the countywide pandemic level, as described in the ‘MI Safe Start Map.”

8.6.3 - Advancing to any phase can only be completed by the majority vote of the Board.  The director shall prepare a proposal for Board consideration concerning advancement to the next phase of the reopening plan.

8.6.4 - The director may temporarily regress to any phase as outlined in the reopening plan pending a full vote of the Board. The director shall notify the Board immediately upon regressing to a lower level of service.

Adopted 5/26/2020; revised 7/28/2020; revised 1/26/21; revised 3/23/2021; revised 4/27/2021.